MINUTES OF MEETING
CORAL SPRINGS IMPROVEMENT DISTRICT
A regular meeting of the Board of
Supervisors of the Coral Springs Improvement District was held on Monday, January
13, 2014 at 4:00 p.m. at the District Office, 10300 NW 11th Manor,
Present
and constituting a quorum were:
Martin
Shank President
Theodore
Mena Vice
President
Duane
Holland Secretary
Also
present were:
Kenneth Cassel District
Manager
William Capko District Counsel
Dan
Daly Director
of Operations
Kay
Holmes District
Accountant
Jan
Zilmer Human
Resources
Jodi
Silverbloom Accounts
Payable
Troy
Lyn District
Engineer
Ed
Stover Water
Department
Joe
Stevens Water
Department
Randy
Frederick Drainage
Shawn
Frankenhauser Drainage
Stephen
Seigfried Field
Superintendent
John
McKune District
Consultant
Marc
Grace Keefe
McCullough & Co.
Alec
Roth Resident
Marlene
Roth Resident
Kent
Jimison Resident
The
following is a summary of the minutes and actions taken during the January 13,
2014 CSID Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Cassel called the meeting to
order and called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes
of the December 16, 2013 Meeting
Mr.
Shank stated each Board member received a copy of the minutes of the December
16, 2013 meeting and requested any corrections, additions or deletions.
There
not being any,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the minutes of the December 16, 2013 meeting were
approved.
FOURTH ORDER OF BUSINESS Consideration of Fencing
at 10074 Vestal Place
Mr. Roth addressed the Board
requesting to install a fence within the District’s right-of-way all the way to
the canal water line. Staff explained
the fence can go seven feet into the right-of-way on the west side of the
property and ten feet on the east side in accordance with City Ordinance.
On MOTION by Mr. Mena seconded Mr.
Holland with all in favor the Board approved an encroachment agreement with
10074 Vestal Place within 20 feet of the canal in accordance with the City’s
fence ordinance.
THIRD ORDER OF BUSINESS Audience Comments
Mr. Jimison, the President of the
Maplewood Isles HOA, addressed the Board regarding erosion issues on the north
side of the east gate.
·
He obtained a bid to
repair the area for $3,200.
·
Mr. Frederick inspected
the area. He explained erosion is a
result of grass not growing on the canal bank due to the amount of shade
provided by trees.
On MOTION by Mr. Holland seconded
by Mr. Mena with all in favor the Board approved assisting the Maplewood Isles
HOA by paying half of the $3,200 to repair erosion after the repairs are
complete.
FIFTH ORDER OF BUSINESS Acceptance of
Financial Audit for Fiscal Year 2013
Mr. Grace
provided an overview of the financial audit.
·
As of September 30,
2013 the District was current with all debt service requirements and payments.
·
The District is
compliant with all reserve plans.
·
The 2002 Bonds will be
paid off in 2014.
·
There were no items
requiring communication to the State.
·
Mr. Shank asked about
the $295,000 in unfunded actuarial accrued liability. Mr. Grace explained this is a requirement of
GASB-45 and shows what the cost would be to pay health benefits to
retirees. This is directed towards
larger municipalities and does not apply to the District.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the financial audit for Fiscal Year 2013 was
accepted.
SIXTH ORDER OF BUSINESS Consideration of
Right-of-Way Permit for FPL
Mr. Cassel reviewed the right-of-way
permit application from FPL to replace a cable in the canal bank.
On MOTION by Mr. Holland seconded
by Mr. Mena with all in favor the right-of-way permit for FPL was approved.
SEVENTH ORDER OF BUSINESS Consideration of Work
Authorization #76.2, Second Amendment to Work Authorization #76 for WTP Well
#10 Rehabilitation, with Reduction of $20,611.40
Mr. Lyn reviewed Work
Authorization #76.2 with a reduction of $20,611.40.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor Work Authorization #76.2 was approved.
EIGHTH ORDER OF BUSINESS Staff Reports
A. Manager
– Ken Cassel
Mr. Cassel reported the
following:
Ř Lime
sludge needs to be removed from District ponds.
The contractor used by District in the past is no longer in business. A contractor was located with the capability
of removing the sludge. It is a new
local company and they change $16.50 per cubic yard.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the Board approved utilization of the new contractor
as the sole supplier to remove lime sludge.
Ř Mr.
Shank asked for an update on zoning information for the park. Mr. Cassel looked into zoning information,
but there is no specification on how to turn an area into a park. He will contact the City Attorney.
Ř There
was discussion regarding the parks deeded by the District to the City in the
past. The Board directed Mr. Cassel to
write a letter to the Mayor and the City Manager reminding them of this.
Ř Mr.
Shank discussed the water contamination issue in West Virginia and questioned
if there are pollutants near the District’s wells. Mr. Lyn explained regulations are in place
for Broward County.
B. Engineer
– Troy Lyn
Mr.
Lyn reviewed the Project Status Report, a copy of which is attached hereto and
made a part of the public record.
Ř The
Deep Injection Well MIT process will begin by the beginning of next week.
Ř The
canal bank evaluation draft report is being reviewed and is expected to be
ready for the next meeting.
Ř Lime
softening alternatives are being tabled until staff can evaluate how the RO
plant is working.
Ř There
was discussion regarding the condition of District wells. Well #4 should preferably be relocated. Well #6 is being rehabilitated. They are looking at well head modifications. Well #7 has issues with holes in the casing. This well is located near septic tanks and
will cost approximately $400,000 to relocate.
Mr. Shank MOVED to conduct a
study evaluating costs associated with converting septic tanks into the
District’s sewer system and Mr. Holland seconded it.
Ř Mr.
Mena asked what material the casings with the holes are made of. Mr. Lyn explained Well #4 has a 16 inch steel
casing with a hole. The inner casing
also has a hole. Well #7 is newer and is
made with PVC. The holes may have been
caused by set screws used by the well driller.
Ř The
Board discussed visiting the well sites.
On VOICE vote with all in favor
the motion as previously outlined passed.
Ř There
was Board consensus to advertise for a workshop meeting to inspect the well
sites on January 22, 2014 at 9:00 a.m.
C. Department
Reports
·
Operations
– Dan Daly
Ř
Utility
Billing Work Orders
The
above item is for informational purposes only.
·
Water –
Ed Stover
Mr. Stover reviewed the
report, a copy of which was included in the agenda package and is attached
hereto as part of the public record. Hydach
sent the software for the sand strainers.
It needs to be downloaded, but Hydach will not be on site for another
three weeks. Mr. Cassel will follow up
with Hydach.
·
Sewer –
David McIntosh
A copy of the report was included in
the agenda package and is attached hereto as part of the public record.
·
Stormwater
– Randy Frederick
A copy of the report
was included in the agenda package and is attached hereto as part of the public
record.
·
Field –
Stephen Seigfried
A copy of the report was included in
the agenda package and is attached hereto as part of the public record.
·
Mr. Zilmer reported the
following:
Ř Eleven
employees had perfect attendance at year-end and were awarded with $100 bonuses, two personal days and plaques.
Ř A
new field employee has been hired and will begin next week.
Ř There
was a meeting regarding the pension program and approximately 20% of employees
are contributing 6% to 8%
·
Motion
to Accept Department Reports
On MOTION by Mr. Holland seconded
by Mr. Mena with all in favor the department reports were accepted.
D. Attorney
The following was
discussed:
Ř Mr.
Capko reported Mr. Lewis is cooperating with Senator Ring’s office and will
meet with the Senator’s aid this week.
Ř There
was discussion regarding unauthorized entry into the water plant by a third
party contractor working for the City.
He used the emergency key, which is only to be used by the Fire and
Police Departments. Mr. Cassel emailed
the City and they are investigating the situation. The Board directed Mr. Capko to write a
letter to the City about the incident.
Ř Mr.
Shank requested Mr. Capko research whether the District has eminent domain.
NINTH ORDER OF BUSINESS Approval of
Financial Statements for December 2013
There being no
questions or comments,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the financials were approved.
TENTH ORDER OF BUSINESS Supervisors’ Request
The following was discussed:
Ř Mr.
Mena discussed a new City Ordinance making homeowners responsible for utility
payments on leased property. Mr. Daly
stated he has been discussing this with the City for several months and was
unaware they passed the ordinance. The
District currently allows utility to be in the renters’ names.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the Board agreed to move forward with adopting a policy
to comply with the City Ordinance regarding utility accounts for renters.
Ř Mr.
Mena attended the Broward County Water Resource Task Force meeting where they
discussed a chart showing CSID had $24 Million to use toward infrastructure
improvements. He will provide more
information for staff to look into.
ELEVENTH
ORDER OF BUSINESS Adjournment
There
being no further business,
On MOTION by Mr. Shank seconded
by Mr. Holland with all in favor the meeting was adjourned.
Kenneth
Assistant
Secretary President